The President shall:

1. Act as the Chief Executive Officer of the Corporation, have general authority over the business of the Corporation and be charged with the duty of its proper management.
2. Preside at all meetings of the Board of Directors, the Executive Committee, and regular meetings.
3. Keep in a notebook and electronically in a drop box all legal records, corporate records, bylaws, policies, amendments and rules of procedure.
4. Appoint in accordance with Board approval:
   1. Two members to the Membership, Nominating & Bylaws Committee to prepare a slate of candidates and review as deemed necessary any by laws, policies, procedures or Standing Committee job descriptions;
   2. A Membership, Nominating, & Bylaws Chairperson to act during the second year of the Presidency;
   3. An Associate Member Liaison to the Board and;
   4. Ad hoc Committee Chairs.

3.  Present to the Membership the GCA Founders Fund finalists and conduct a vote.
4. Oversee the nomination applications and presentations of the Club’s GCA awards.
5. Attend GCA Annual Meetings.
6. Attend Zone Meetings and President’s Council Meetings when such meetings are held in the Zone.
7. Invite the Zone Chairman and Vice Chairman to attend one Club meeting during her term of office. The Zone Director, Zone Representatives and National Officers living in Zone XI may also be invited.
8. Prepare an annual report for GCA Headquarters and the Yearbook.
9. Oversee the review of the Club financial records at the request of the Board.

May 2018

The Vice President shall:

1. Act for or have power of the President in the absence of, or in the case of disability of, the President.
2. Arrange and be responsible for an orientation program for new members.
3. Chair the Grants and Contributions Committee.
4. Appoint and oversee Ways and Means Committee.
5. Chair the Project Research Committee.
6. Attend Board of Directors meetings and regular member meetings.
7. Prepare and submit an annual report.
8. Review the attendance records for the monthly membership meetings at the end of the year.

     Updated October 2017

The  Corresponding Secretary shall:

• Serve as the Club Administrator as defined by the GCA job description.
• Maintain and keep current the Club’s membership records, including keeping the Club’s demographic information current on the GCA database in conjunction with the Treasurer, consistent with duties of Club Administrator.
• Oversee GCA property and liability insurance matters in conjunction with the Treasurer consistent with the duties of Club Administrator.
• Attend to all Club correspondence and keep all Club stationery.
• Send a written invitation to membership and a copy of membership requirements to each elected candidate and inform the sponsors of each candidate of their candidate’s invitation and acceptance.
• Notify requesting members of the approval of requested changes in membership status.
• Compose and send sympathy notes on behalf of the Club.
• Send a letter of regret to members who have resigned
• Prepare an annual report for the President.
• Oversee the annual Club Year Book publication and distribution.

     Updated October 2017

The Recording Secretary shall:

1. Record minutes of all regular, Board and Executive Committee meetings.
2. Take attendance at Board meetings.
3. Get a copy of the Program Chair’s record of attendance at regular membership meetings (annually).
4. Provide all Board of Directors meeting minutes to Board Members.
5. Provide all regular membership meeting minutes to members electronically in a timely manner prior to the next meeting date.
6. Keep a notebook of each month’s Board minutes and regular membership meeting minutes.
7. Send the Zone XI Chairman a copy of regular meeting minutes each month.
8. Deliver hard copies of board and meeting minutes to the Historian at year-end to be filed in the Archives.

9. Prepare an annual report.

May 2018

The Treasurer Shall:

1.  Oversee the Club Bookkeeper’s financial responsibilities including managing funds, paying bills, signing checks, preparing a monthly Profit & Loss Statement and Balance Sheet detailing all fund balances.
2. Collect member annual dues and income from all Club activities.  Record all transactions and deposit funds in the Club’s bank account. Review monthly bank statements.
3.  Make a financial report at Board, regular and Annual Meetings.
4.  Prepare a budget with the President, Vice President and Assistant Treasurer.
5.  Review the year-end tax returns in coordination with an accounting firm, to be signed by the President and Treasurer or as requested by the Board of Directors.
6.  Attend Monthly Board meetings or, if unavailable, send the Assistant Treasurer.
7.  Serve as a mentor to the Assistant Treasurer.
8. Prepare an Annual Report.
9.  Participate as a member on the Grants and Contributions Committee.
10. Distribute Conflict of Interest Forms to all new Board members for signature and maintain file of forms.
11. Determine payment to GCA for annual dues and instruct Bookkeeper to forward payment by September 1.
12. Be familiar with GCA Fiscal Policy as it concerns Insurance Coverage. Obtain Certificate of Liability Insurance from GCA Finance Assistant.  Coordinate the submittal of the Insurance Activity Report to GCA with the Program Chair by September 1.  

Updated 6/2/18